Conflict Resolution

Five Pillars of Conflict

The Five Pillars of Conflict support a conflict or dispute against attempts at understanding and resolution. Young conflicts have one or two of these. If unchecked, more pillars tend to arise. As time goes by, these pillars can become thicker and more sturdy, making it more difficult to remove them. But, it can still be done. The first step is understanding each in order to identify them as they are constructed. 

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Assigning Motivation

Many times, we don’t know why somebody did, or said, something (or didn’t), yet we have a need to know. Some inner drive requires an explanation, we just can’t seem to accept “no reason”. So, we make up the reason, and may even make a game out of it. Sometimes, what we conjure up is pretty accurate. Most times, however, it is not. Creating your own narrative for someone else’s actions is bad enough, but it triggers a domino effect. It affects your view of the situation, your perception of the person, your view of that person’s future actions, and the relationship between you and them. Those are just the tip of the iceberg, too. Needless to say, Trust is damaged.

Problem from Person

A common, almost routine, misstep in problem solving and discussion. Once the focus shifts to a person and away from the problem, conflict can escalate. This comes in several forms, from name-calling to ridicule to attacking the integrity of a messenger. Yet, it’s so easy to fall into this rut and difficult to get out as it almost always creates a cycle of personal attacks. Meanwhile, the problem persists, grows, becomes more intractable.

You may find yourself taking personal offense to others’ disagreement to your belief, argument, or viewpoint. Even if they stick to the topic, you may still feel personally slighted. Separate the two internally.

Interest and Position

A position is how you argue; the interest is why you’re arguing in the first place. These aren’t easy to differentiate or identify. Usually, we take a position that we think will win an argument. Debates are built around this format in that participants try to persuade others to accept their argument. This leads to dedication to “winning” and increasingly less attention is given to the actual interest. What you want trumps why you want it. If you win an argument, do you really achieve your interest?

Loaded and Toxic Language

Ostensibly the easiest pillar to identify: Name-calling, vulgarity, personal attacks, passive aggression are a few examples. However, not-so obvious toxicity exists in abundance. Leading and loaded questions, false conclusions, lying, sarcasm, and rhetorical questions can put others on the defensive and reduce trust. A good example is in the question, “where are you going so fast?”  Well, by responding with a location, you’ve just admitted to going “so fast”.  It’s a leading question; leading you to admit something. It takes a careful eye/ear to pick up on such examples. Using such language inhibits open conversation and trust.

Intent vs. Impact

This ties into Assigning Motivation. Intent is something only one person knows. And sometimes, not even that many. We may not know why something was done or said. Knee-jerk reactions, unconscious bias, instincts, etc. can all play a part.  But there is a subtle yet important distinction between what we intend with our actions/words and how others receive them (impact). Many legal jurisdictions understand this distinction (for example, there are 3 different murder charges, plus a couple manslaughter charges, based on intent). This doesn’t mean that any impact is false or unjust—somebody accidentally killed is still dead. Any offense taken is still taken, even if none were intended. But, moving past the incident is much easier if the intent and impact are clarified and accepted.

Six Factors That Can Make Matters Worse: Communication

First and foremost is Communication. This may seem obvious, but the devil lay in the details.  Communication is more than a relay of information. Many things impact communication:
  • Choice of words
  •  Volume
  • Proximity
  • Sarcasm
  • Language, culture, nationality, etc
  • Medium (letter, email, in person, etc)
  • External noises
  • Social media (facebook, twitter, reddit, etc)
  • Body language
  • Relationship with other party
  • and Listening (more specifically, Active Listening)

Active Listening signals that the listener is actually listening.  Rephrasing is a method of active listening and is much more effective than saying, "I'm listening".   Most, if not all, conflicts can be attributed to some degree of communication issues.  The basic problem is that we automatically assume we understand what the other is saying, why they are saying it, and what it all means. With the speed of communication these days we spend less time listening and, therefore, do not fully understand the information relayed…but we think we do.Communication has its own importance, but it also extends to the next influence on conflicts: Trust

Six Factors That Can Make Matters Worse: Trust

Trust is easy to lose and difficult to gain.  Regaining trust is even more difficult. Mistakes in communication can chip away at trust and trust building. Once trust is tarnished, conflicts see barren terrain through which to run wild. Escalation soars with mistrust. Some say there are many levels of trust: you trust the banker to actually deposit your check, and you trust the babysitter with your child.  Without trust, openness, communication and patience have difficulty gaining purchase, and problems can grow quickly.  Politics is a great venue for us to witness how the lack of trust affects communication and problem solving.  Political ad campaigns, online opinion blogs, television "news" and even Congress exemplify the obstacles that mistrust erects and the tensions it increases.Next: Emotion -------------------

Six Factors That Can Make Matters Worse: Emotion

Emotion is the known-unknown influence. We know emotions are always involved in conflict. Just which emotions, and how strong they are, is difficult to actually calculate.  This is where communication and trust can help. When emotions are involved, they can override the controls that gauge communication and trust. Open communication and strong trust help manage emotions and understand where they originate, as well as not letting them escalate the conflict further.Emotions can be confusing.  Actions are different from emotions, but they can look the same. Venting, a valuable human technique, can be conflated with focused anger. Silence is sometimes seen as acceptance or indifference.  And so on.  The only way to understand which actions are emotional, and which emotions are present is to talk about them, which requires trust and communication.Next up: Relationship -----------------

Six Factors That Can Make Matters Worse: Relationship

If someone in traffic yells a barrage of obscenities at you, you may get angry, chalk it up to that person being a so-and-so, and go on with your day.  But if your spouse yells at you, then you may feel differently. The difference is the Relationship you have with the stranger (none) and your spouse (intimate).  The more intimate a relationship, the more personal a conflict become is to you. Those close to you can cause greater harm, and you can harm them just as much.Conflicts with those who are close can be volatile and complex, and cause long term damage.  The relationship itself can persuade people not to address problems fearing that they may hurt each other.  This is a common and understandable approach, but can ultimately be damaging.  It is important to note that all of the factors listed here intertwine, and relationships require first and foremost trust and communication.Up Next: Context  --------------

Six Factors That Can Make Matters Worse: Context

Even when you can recognize and manage these influences effectively, there is still the issue of Context.  We are all connected to a complex world.  Situations are rarely, if ever, independent.  Influences on situations can be large, small, obvious or covert. A customer yelling at a waiter for dropping a drink may not realize that the waiter just burned his hand on the hot plate in back. Meanwhile, the waiter may not know that the customer just received bad news about their sick grandparent. The context plays a big role in their behaviors, and the reception of the other's behavior.Sometimes there is a wrong time and place to address a conflict and no amount of communication or trust can improve it. Timing is the least tangible influence on conflict, because it's more of a feeling or intuition rather than an external signal, while place is a bit more straightforward.  A simple example would be a manager instructing an employee in front of customers. Probably not the best time or place to do that, but other situations are less obvious and more delicate.Lastly: Anticipation  -------------------

Six Factors That Can Make Matters Worse: Anticipation

Sometimes you have to wait for the appropriate opportunity to tackle a problem, and this brings up another factor that can make conflicts worse: Anticipation. That same manager knows s/he has to address the employee sometime and with each passing hour the anticipation grows. Give the mind time to imagine what can go wrong and tensions can grow.  Many times, anticipation for something is more intense than what comes to pass. Having difficult discussions is never easy, but they do not have to be paralyzing and escalating.Often we delay having such conversations out of shear dread, and this allows the problem to fester and linger.  Waiting for the appropriate time is necessary, but waiting too long can add fuel to the fire.  While there are intricacies during the conversation, the hardest part is getting the discussion started. There are other factors that can make matters worse, and they build off the six outlined here.  These may seem rather obvious and simple to keep in mind, but in the middle of an interaction they remain difficult, even for seasoned professionals.  Fortunately, this is where OvalOptions comes into play. We offer assistance with situations where the complexities seem to have the upper hand. For a free consultation, please contact us. -------------

Conflict Resolution: Painless Profit During a Tough Economy

The most overlooked potential for maintaining and potentially increasing profit during a down economy is to focus on your staff. If you are seeing an increase in absenteeism, tardiness, turnover, passive aggressive behavior, or congregation around the coffee pot, you may have problems. These problems are typically associated with unacknowledged conflict. The conflicts may be caused by things such as personality differences and work stresses and may be between two or more employees, between an employee and a supervisor or any combination of personnel.As a business manager, you may often ignore these conflicts because of their relationship to emotional and stress factors. Left unattended, these unsettled conflicts are robbing your bottom line…big time.Most employee turnover is a result of unresolved conflict. Studies suggest that your cost to replace an employee is between 75-150% of that person’s annual salary. Passive aggressive behavior and related symptoms of conflict are also affecting profit in terms of cost overruns, stolen time, poor quality products, customer dissatisfaction and potential loss of customers.Conflict does not magically go away. As a manager and leader, you must take steps toward resolution. Avoidance is rarely the best solution because when conflict goes unresolved you lose your best employees, not the “problem” employees.Our next article “Five steps to resolve conflict in the workplace” will offer you some advice on how to get started towards conflict resolution.

Pub Dialogues session 1.4

Congress and You Our 5th session of the Pub Dialogues will be held at Pints Pub and Freehouse July 16th (Monday) from 5:30 - 8pm.  We will be upstairs at reserved seating.The topic for this session is Congress; how are they doing?  How do you relate to Congress, and vice versa?  Is Congress doing enough? Are you doing enough?  This is a good opportunity to rethink our connection with our representatives, with each other, and perhaps with ourselves.   Let the ideas flow!

Behind the Dialogues: Part 4

The GoalThe Pub Dialogues series is our vehicle to highlight that open, honest and civil conversations are possible during difficult circumstances.  We hope people will see how disagreeing with someone does not prohibit discussion, conversation and dialogue.   Honest Dialogue is not easy; it takes time, effort and even some pain. However, the benefits are fantastic for those involved and, indirectly, the world at large.The Pub Dialogues aim to:

  • (Re-) Introduce interpersonal communication skills
  • Help people address contentious topics and understand differing view-points
  • Showcase how people with opposing view-points can engage in constructive conversation without reverting to debate and animosity
  • Bring awareness to the importance of open discussion and its salience with social, political and cultural issues
  • Entice people to have more conversations face-to-face in a civil and open manner (with local pubs and businesses in mind for the setting)
  • Offer an opportunity for people to learn from each other

We want to change the world.  Delusions of grandeur to be sure. Still, we follow a common platitude, ‘if you want to change the world, start with yourself’.  The practitioners at OvalOptions have taken this rather difficult first step.  While we are far from perfect, we turned the focus of conflict resolution skills on ourselves first to view firsthand the changes, understanding and personal development they afford.  Our dedication to these skills is strong, and our passion to avail them to others is resilient.  The Pub Dialogues series is one way we can share our skills with others, for free, and open to all.Part 1Part 2Part 3

Pub Dialogue 1.2 - Green vs. Green

Please join OvalOptions for our 3rd Pub Dialogue on Sunday April 29th from 4 - 7pm at Vine Street Pub & Brewery. This collaboration between OvalOptions and Vine Street Pub & Brewery is intended to bring people out of the online chat rooms and into the Public House to discuss topics of concern. This month's topic is, "Green vs. Green." Join us to share your thoughts and hear other perspectives.Click here for more information. 

Behind the Dialogues, Part 3

The PubThroughout the centuries, people have met at the local pub to discuss topics of importance. The founding fathers of the U.S. met in pubs to discuss the fate of the colonies, allegiance with Britain, and the desire for independence.  These pubs usually brewed their own beer, as did the founding fathers. During Prohibition, these pubs closed, brewing became a lost art, and the communal conversation forgotten.Thankfully, brewpubs are back.  They combine the comfort of the old pubs and the beer styles of a new generation of adventurous brew-masters.  Most of these establishments are small businesses, locally owned, and part of the community.  They make a profit from their passion, and their passion is to make and serve great beer—the social lubricant of the ages.The pub offers a relaxed atmosphere. Some have leather chairs and fireplaces. Others have outside or rooftop patios.  Some offer delicious meals and snacks.  Pubs are a night out, a place to meet people, people watch, and to have conversations.  As the theme song for the 1980s-90s sitcom, “Cheers”, states:

You wanna be where you can see,
our troubles are all the same
You wanna be where everybody knows
Your name.

The pub is a safe space where inhibitions are set loose, at least a bit.  And you just might learn something… Part 1Part 2Part 4

Behind the Dialogues...

Part 2: Peace Peace: Two definitions seem worlds apart:

  • the normal, nonwarring condition of a nation, group of nations, or the world. (dictionary.com)
  • harmony in personal relations (Merriam-Webster Dictionary)

Conversation, and the skills it requires, is important to peace. The first definition is incomplete if it does not include the second.  Is “non-war” peace?  For example, it is difficult to believe Syria and Israel maintain a peaceful condition just because their armies are not warring.Communication between possible belligerent nations is vital before unleashing the destructive apparatuses of war and warfare.  The United Nations is a governmental forum where nations can communicate about pressing issues as an effort to eliminate, or at least curtail, war. What about the people?Following the practices of John Paul Lederach and Harold Saunders, we believe that communication is complicated, multi-layered, fragile, and essential for peace, and begins on the personal level. Daily conversations, what we say, how we say it, the words we choose, our tone, to whom we are speaking, and the issues discussed are important in the personal realm as well as the international scene.An antagonistic conversation with someone tends to influence our overall view of that person, and others who share that person’s views.  We may conclude that someone who disagrees with us is an idiot or worse.  The idiot label taints whatever else that person, and those like them, says and does.  It takes effort to have this label removed.  Consequently, we shut down, do not listen to what people are saying, or understand their reasons.  As such, we close off the real possibility of learning something, not to mention coming across as rude (we won’t make many friends that way), and no one will listen to us.  If we ignore learning opportunities, then we fail to communicate, which is the key to overcoming disputes, and thus vital to harmony in personal relations.In today’s world, personal relations extend beyond borders. They are powerful tools for seeing that country as a non-enemy. As like us--human.  As such, we listen to them more, try to understand their perspectives, and wish to maintain or strengthen a relationship.Going from individual relational harmony to international peace may seem a stretch, but harming people we know is more difficult than harming those we do not. This starts with communication, and the skills it demands.Read Part 1 here

Mediation versus Litigation: What's the Big Deal?

What’s the difference between mediation and litigation? A lot! Anyone who’s been divorced knows it takes years to recover. Even “friendly” divorces are costly emotionally and financially. Bitter divorces are nearly impossible to recover from, and the scars can last a lifetime.